Front Desk Executive

    At Newcom the Front Desk Executive will be the FACE of the company hence we are looking for a professional with a friendly attitude and the ability to multitask in a fast-paced environment with outstanding people skills.

    Roles and responsibilities:- 

    • Your prime responsibility will be to make sure the office specially the reception areas is always presentable, professional, warm and welcoming.
    • Greet guests and provide them with a high level of customer service.
    • Understand the purpose of the visit and guide them accordingly
    • Offer Refreshments during the waiting period.
    • Maintain the conference and meeting room as per company standards.
    • Politely answer all incoming calls and queries.
    • Redirect phone calls to the appropriate department and take down messages in their absence.
    • Accept all letters and packages and distribute them to their appropriate departments.
    • Maintain and update the reception monitor with the latest achievements happening at Newcom.
    • Maintain and update the Phone extension list and share as and when changes occur
    • Greeting messages daily on the team WhatsApp group
    • Any workplace-related announcement on email and groups
    • The monitoring attendance machine is working fine
    • Assist Employees with any of their daily requirements ( stationary, forms etc)
    • Maintaining & updating the list for monthly utility bill payments(DEWA, Etisalat, Du, etc.)
    • Maintaining & updating the monthly extra charges on Du bills for employees & submit the same for Payroll
    • Building Maintenance (Coordination for AC, washrooms, Carpenter)
    • Coordinating with building management for Ejari renewals
    • Arranging pest control for Offices and shop
    • Overseeing office maintenance and cleanliness
    • Maintain stock for Pantry and Office Supplies.

    Requirements:- 

    • Minimum 2+ years of front office and administration experience
    • An Exceptional telephone etiquette
    • Well-organized, dedicated, reliable, and flexible
    • A self-starter capable of multi-tasking and prioritizing
    • Strong knowledge of MS Office, including Outlook, Word, PowerPoint, and Excel
    • Ability to take initiative in completing assigned work and projects
    • Enthusiastic and personable
    Job Category: Front Desk Executive
    Job Type: Full Time
    Job Location: Dubai - Head Office

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